Win more with AI-native RFP response automation

Unlike legacy RFP tools such as Loopio or Responsive.io, Realm is built from the ground up with AI at its core to help your team respond to RFPs, RFIs, RFQs, and security questionnaires more efficiently and win more deals.

Instead of forcing you to build and constantly update a static content library of Q&A pairs, which leads to a slow time-to-value and high total cost of ownership, Realm integrates with your existing knowledge base via 20+ connectors, eliminating the need for manual setup and the burden of managing a separate content library.

While traditional RFP software providers have introduced “AI” capabilities built on top of their existing platforms, they tend to rely on low-quality, keyword-based “AI” that only handles questions that match your content library verbatim. This results in generic, templatized responses to just 20-30% questions. Realm’s AI Agents leverage industry-leading AI models to synthesize information from the right sources, generating accurate, context-aware answers. Realm customers automate up to 70% of responses, while improving response quality and increasing win rates.

With Realm, you can create specialized AI agents for different RFXs, markets, and products, ensuring you put your best foot forward with every bid. Additionally, Realm streamlines the entire process by enabling your team to collaborate seamlessly on drafting, reviewing, and approving responses within a single platform.

‍

‍

Realm can respond to a wide variety of requests and questionnaires from RFPs to RFIs and RFQs and and from VSQs, CAIQs, and SIGs to DDQs.,The platform supports diverse file formats such as Excel, PDF, and Word.

Realm can automate up to 70% of your RFP and questionnaire responses. This allows your team to focus on high-value tasks like strategic customization and detailed answers where human expertise is most critical.

Realm's industry leading AI drafts highly accurate and up-to-date answers by grounding its responses in your company's verified knowledge base including past RFP responses. The AI is designed to combine information from diverse sources to craft correct and compelling responses, and it cites the sources used for each answer, ensuring transparency and easy verification.

Realm's AI models are grounded in your company's specific knowledge base, which serves as the "source of truth." This prevents the AI from fabricating information if it cannot find a relevant answer in the provided content. The system is designed to use only the data you provide, ensuring responses are based on your approved materials such as past RFP answers.

Yes. Realm allows you to set up and curate specialized AI Agents for different question types, product verticals, or customer segments. Each Agent can be grounded in a specific subset of your knowledge base, ensuring the most relevant information is used for each response.

Realm integrates with over 20 different knowledge sources your team already uses. This allows the platform to automatically tap into trusted content and past winning proposals for future responses. This eliminates the need for manual data entry and ensures consistency.

No, Realm is designed to connect directly with your existing knowledge sources, so you don't have to maintain a separate library of question and answers pairs. Furthermore, after you complete an RFP, the finalized responses are automatically added back into your knowledge base to inform and improve future answers.

Yes, you can easily import your existing Q&A libraries and past RFPs. Realm's system will process this information, making it a part of your centralized knowledge base that the AI can use to generate future responses.

Realm provides a centralized platform for your entire bidding process. You can seamlessly review and edit AI-powered drafts, assign specific questions to subject-matter experts for finalization, and track the status of all answers. This eliminates the need to hunt for answers and follow-up on the progress.

Security and privacy have been fundamental to Realm's design since day one. We protect your confidential information through enterprise-grade measures: single-tenant architecture with dedicated databases per customer, AES-256 encryption at rest and TLS 1.2+ encryption in transit, and strict AI privacy policies that never use your data for model training.

Access control is seamlessly integrated with your existing systems—Realm requires authentication through your company's identity provider and automatically mirrors all user permissions from source systems, updating in real-time as permissions change.

Our commitment to security is validated through industry certifications including ISO-27001, GDPR compliance, and HIPAA compliance.

This comprehensive framework ensures your sensitive business information remains fully protected while enabling efficient AI-powered RFP responses.

‍

Implementation timelines are flexible and can be adapted to your team's needs. The primary step is connecting your knowledge sources, which Realm's 20+ connectors make straightforward. Our team will work with you to ensure a smooth onboarding process.

Realm offers four distinct pricing tiers designed to accommodate different team sizes and RFP volumes, with a pricing structure ensures predictable costs while scaling with your RFP volume needs. You can find more information about our pricing plans here.

The ROI from using Realm comes from several key benefits: By automating up to 70% of responses, your team can significantly reduce the hours spent on each RFP, which means that you can respond to more RFPs, increasing sales opportunities. As one of our customers noted, "AI takes the time to write detailed answers where humans would cut corners," which can improve bid quality and win rates. Additionally using a centralized, always up-to-date knowledge base ensures all responses are accurate and consistent.

‍