Unlock efficient revenue growth
with Realm
RohanRFP by Rohirrim AI has positioned itself as a serious contender in the RFP automation space. But if you're trying to figure out what the platform actually costs, you've likely encountered the same roadblock: no published pricing. Instead, you're directed to book a demo with Rohirrim's sales team.
This lack of transparency creates real challenges for procurement teams and revenue leaders. You need to build accurate budgets, compare solutions, and calculate ROI before committing to a sales conversation. Yet the pricing remains hidden behind a consultation wall.
We've analyzed the factors that determine RohanRFP's custom pricing model. This guide breaks down the five core variables that influence cost, the value metrics Rohirrim uses to justify premium pricing, and how to calculate whether the ROI makes sense for your organization.
Use this breakdown to understand what drives RohanRFP's pricing structure, compare it to best RFP software, and prepare yourself with the right data before entering negotiations with their sales team.
Factors influencing RohanRFP pricing
Several key factors likely influence RohanRFP pricing decisions.
Deployment model
The deployment model affects costs, as RohanRFP offers multiple deployment options including Rohirrim-managed deployments and customer-hosted environments. Customer-hosted deployments in Azure or Azure Government Cloud may carry different pricing structures due to the additional setup and security considerations required.
User count and concurrent usage
The number of users accessing the platform and the volume of concurrent proposals being processed simultaneously affects pricing. Organizations with larger proposal teams or higher proposal volumes would typically face higher costs.
Data processing volume
RohanRFP can ingest terabytes of unstructured data to create organization-specific AI models. The amount of data processed and stored within the system likely impacts pricing calculations.
Security requirements
Organizations in regulated industries or the defense industrial base that need enhanced security features and compliance capabilities may incur premium costs.
Support level
Rohirrim provides dedicated support teams with white-glove service for each customer. The level of support required will influence pricing.
Comparison to other RFP software
While specific RohanRFP pricing is not publicly available, the platform's positioning suggests premium pricing compared to basic RFP automation tools. However, organizations should consider whether the value proposition justifies the investment compared to alternatives.
Basic RFP Tools
The most basic RFP tools might cost $36-50 per user monthly but lack AI-powered content generation capabilities.
Enterprise software
Legacy RFP software targeting enterprises can cost $50,000+ annually, making RohanRFP potentially competitive within the upmarket segment, though buyers should carefully evaluate multiple options at this price point.
Building it in-house
Organizations considering building internal AI solutions face high development costs and 95% failure rate according to a MIT study.
Pricing transparency and negotiation
Rohirrim's approach to pricing emphasizes transparency through direct consultation rather than published rate cards. This allows for customized proposals with pricing aligned to specific organizational needs and budget constraints.
Organizations may find opportunities for flexible terms including:
- Various contract lengths
- Different payment structures
- Flexible implementation timelines
- Pilot programs for proof-of-concept implementations to demonstrate value before full deployment
Getting accurate pricing information
To obtain specific RohanRFP pricing information:
- Book a demonstration through Rohirrim's website to understand the platform's capabilities and discuss specific needs
- Prepare requirements documentation including current proposal volumes, team sizes, security requirements, and deployment preferences
- Calculate current costs for existing proposal development processes to evaluate RohanRFP's value proposition
- Discuss deployment options to understand the pricing implications of different deployment models and security configurations
Final thoughts
RohanRFP delivers impressive performance metrics, but its custom pricing model demands thorough preparation before entering negotiations. By understanding the five factors that drive cost (deployment model, user count, data volume, security requirements, and support level), you can ensure your final quote reflects your actual operational needs.
The critical takeaway: thoroughly evaluate alternatives before committing to premium enterprise pricing. Calculate your current proposal development costs to establish a clear baseline for ROI comparison. Request a pilot program to validate the claimed efficiency gains before signing a full contract. Prepare detailed requirements documentation to anchor pricing discussions in your specific use case rather than generic enterprise packages.
Most importantly, benchmark RohanRFP against modern AI-powered RFP software like Realm that are purpose-built for RFP automation.